Runnymede Borough Council recognises the importance of providing an excellent service to every member of our community. A core part of this is an open, responsive approach to feedback and complaints.
We recognise that, sometimes, we do not always meet the high standards we set ourselves. Your comments are important during these times as they help us to identify why things have not gone well and how we can improve in the future.
We regard complaints as an expression of dissatisfaction about a Council service (whether the service is provided directly by us or by one of our partners/contractors) which requires a response. If you feel something has gone wrong, we encourage you to try to resolve matters with the person you have been dealing with first.
Your complaint will be dealt with fairly and impartially and as promptly as possible. We aim to respond fully to complaints within 10 working days of receipt by the relevant staff who will keep you updated if that is not possible.
If you cannot find what you want to complain about please use our general feedback form which will be forwarded to the relevant Council Service but we urge you to please contact the service department (business centre) first.
If you lodge an intention to make a complaint, we reserve the right to regard it as ‘out of time’ if, after 4 weeks, you then do not provide us with the full details in order for us to investigate and respond. However, each case will be treated on its merits.
Our Customer Charter explains what our residents should expect from us.
We regard service requests to be different from complaints. Complaints and service requests are logged and reviewed accordingly to make sure our service delivery is of a high standard.
If you make a complaint we will
- let you know we have received it within three working days
- ask the relevant service manager to investigate and provide a response within ten working days
- apologise if a mistake has been made and provide an explanation about what has gone wrong
- suggest how to put things right
- give you a chance to escalate your complaint if you are not happy
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