Community safety privacy notice - Privacy notices

We have a duty to help prevent and reduce anti-social behaviour and crime. We work alongside other Community Safety Partnership (CSP) organisations to improve the quality of life of our vulnerable residents and make Runnymede a safer place to live.  

Runnymede Borough Council’s Community Safety team act as a data processor for the CHaRMM and JAG groups with each individual agency/department retaining ownership of the data supplied.

We collect and process the following information when you contact us to report a concern or an incident. 

• Identity data [name, address and contact details]
• Incident details [details of any incident you were a witness to or victim of]

We collect and process the following information about an alleged perpetrator of crime or anti-social behaviour.

• Identity data [name, address and contact details]
• Biographical information [date and place of birth, marriage status, gender]
• Payment details [payment card data and payments from you]
• Cultural background [nationality, ethnicity and race]
• Criminal background [criminal convictions or criminal behaviour]
• Immigration status [right to live and work in the UK]
• Health information [medical conditions and disabilities]
• Physical appearance [descriptions and photographs]

We collect this information in a variety of ways. For example, via online forms and/or partnership working with other public authorities and partners.

Our lawful basis for the above purposes is as follows.

• Public task - we need to collect or use your information to carry out a task laid down in law, which the law intends to be performed by an organisation such as ours. Specifically, we have a duty to help prevent and reduce crime and anti-social behaviour under the Crime & Disorder Act 1998 and tools and powers to act under the Anti Social Behaviour Crime and Policing Act 2014. 
  
  All your data protection rights may apply, except the right to erasure and the right to portability.

Special category personal data is processed because it is a necessary function conferred on us by an enactment or rule of law or because we have a duty to prevent or detect an unlawful act.

We have a duty to help prevent and reduce anti-social behaviour and crime. Therefore, processing your information is necessary for the performance of a task carried out in the public interest or in the exercise of our official authority. Sensitive personal data is processed because it is a necessary function conferred on us by an enactment or rule of law or because we have a duty to prevent or detect an unlawful act.

Our processors use your data to provide us with services necessary to meet our objectives. We ensure that there are appropriate agreements in place to protect your data and it is only processed under our instruction.

• JADU - Collection of ASB reports
• E-CINS - Case management and data sharing linked to ASB cases, ASB enforcement, and our multiagency meetings including ASB Case Reviews.

Where necessary for the purposes stated, your information will be shared with the following organisations.

• Police
• Surrey County Council
• Housing providers
• Other departments of Runnymede Borough Council
• Other local authorities including local planning authorities
• Other agencies relevant to your case

Please see the ‘How we take care of your personal data’ section of our main Privacy Policy 

Data related to a report of antisocial behaviour will be kept for 5 years unless court action is taken which will require the data to be retained for 7 years.

Rights available are directly related to our lawful basis for processing which is set out above. To find out more about your rights please see the ‘Your Rights’ section of our main Privacy Policy.

Submit a FOI request

Submit a subject access request

Report personal data published