Apply for a Temporary Events Notice (TEN)
You should make sure we receive your application at least ten working days prior to an event. Alternatively you can apply for a Late Temporary Event Notice at least five working days prior to the event. The day of submission and the day of the event itself are not included as one of these working days so please ensure you submit them on time. Should you not give sufficient notice of the event then your application will be rejected.
Our advice is that you submit your TEN with as much notice as possible.
When to submit a TEN
Your standard Temporary Event Notice (TEN) must be completed correctly and submitted and in the possession the Licensing Authority (Council), Police and the Councils Environmental Health Officer no later than 10 clear working days or for a Late (TEN) 5 clear working days prior to the event. The day of submission and the day of the event itself are not included as one of these working days so please ensure you submit them on time. You can submit a TEN for an event as soon as you know about it even if it is next year.
How to submit your TEN
Step 1
Read the guidance note before starting the application form online.
Step 2
Complete the Temporary Event Notice application form online.
Apply and pay for temporary event notice (TEN)
If you are not able to complete the online form, you can alternatively send your notice via email to licensing@runnymede.gov.uk by:
- downloading the application form and completing it electronically; OR
- downloading and printing the application form, complete it by hand in block capitals and scan it.
Forms
- Temporary Event Notice application form (PDF 132KB)
- Temporary Event Notice application form (WORD 78KB)
Please make payment over the phone on 01932 838383 - your TEN will not be valid until payment has been made. Please note the fee of £21 is non-refundable in all cases.
If you submit your TEN form to us using our online form or via email (electronically), we'll forward a copy to the Police and the Council's Environmental Health section on your behalf.
If you are NOT able to send the form electronically, you can post it or deliver it by hand for the attention of the Licensing Team at the Civic Centre and make payment over the phone on 01932 838383. Our office hours are 9am to 4pm Monday to Friday.
Important - When you submit your application form by post or deliver it to the Civic Centre personally it is your responsibility to also send a copy to both the Police and the Councils Environmental Health Officer.
They must receive it within 10 working days (5 working days for late TEN), so you must allow time for the post to reach them.
Their addresses are:
- Environmental Health, Runnymede Borough Council, Runnymede Civic Centre, Station Road, Addlestone, Surrey KT15 2AH
- Surrey Police Licensing, PO Box 101, Guildford, Surrey GU1 9PE
It is your responsibility to send copies to the Police and Environmental Health, if you do not do this your TEN may be rejected.
Please note that dropping your form for the Police at the Council offices does not mean you have given the notice to the Police.
What happens next?
The Council receives your application and will check to ensure it is fully completed, has been submitted in time, that the TEN criteria are met and payment has been made.
If it is incomplete it will be returned to you for completion.
If it has not been submitted in time it is void, the licensable activities which you had requested will not have any authorisation to take place and you will be committing a criminal offence if you proceed.
Once checked the Council will send you a copy of your TEN, normally by email. This is your acknowledgement that we have received your TEN.
The Police and Environmental Health then have 3 working days to assess the TEN and can make an objection based on the licensing objectives. Please note this is a rare occurrence but should there be an objection you will be informed on the day of the objection.
At the event you must keep the copy of the TEN at the premises, we recommend this is displayed behind the bar or other space where it cannot be tampered with.
If you have any queries about the requirements for a Temporary Event Notice, please email licensing@runnymede.gov.uk
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Get in touch about licensing
The quickest way to contact us is by using our online forms which are available 24 hours a day, 7 days a week. If you need to speak to us give us a call during office hours and talk to our Customer Services team who will be happy to help.