Register of hospitality and gifts - Members and co-opted Members

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Use this form to register of hospitality and gifts(Members and co-opted Members)

To complete this form you will need

  • your contact details
  • details of your question or enquiry

The Council take your privacy seriously.

We hold and process all personal information in line with data protection legislation.

You can find out how we manage and process your data in our privacy policy


In accordance with the Code of Conduct for Councillors and co-opted Members (see Constitution), Councillors must declare, within 28 days of the date it is received, details of any gifts and hospitality received which are over £50 in value. Councillors are also required to declare any significant gift or hospitality that they have been offered but have refused to accept. The Register of Gifts and Hospitality for Councillors is included in our Publication Scheme and any declarations Councillors make appear on their individual profile page.

In order to protect your position and the reputation of the local authority, you should exercise caution in accepting any gifts or hospitality which are (or which you reasonably believe to be) offered to you because you are a councillor. The presumption should always be not to accept significant gifts or hospitality. However, there may be times when such a refusal may be difficult if it is seen as rudeness in which case you could accept it but must ensure it is publicly registered. However, you do not need to register gifts and hospitality which are not related to your role as a councillor, such as Christmas gifts from your friends and family. It is also important to note that it is appropriate to accept normal expenses and hospitality associated with your duties as a councillor. If you are unsure, do contact the Monitoring Officer for guidance.

These declarations are recorded in a Register which is maintained by the Monitoring Officer and may be subject to access by others under the Data Protection or Freedom of Information legislation.

All details will be kept for a period of six years from the date of declaration and then securely destroyed. Privacy Notice
Your information is stored securely. You are required by law to provide us with the data relating to gifts and hospitality and we have a legal obligation to process it.

In line with the Council's record retention schedule, your original form and any correspondence regarding gifts and hospitality is kept on file (electronic and paper), and are securely destroyed after a period of 6 years.

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