Runnymede Borough Council purchases millions of pounds worth of goods and services every year. This section explains how your business could benefit - and how to get paid promptly.

Runnymede's Procurement Strategy

The Procurement Strategy document sets out the Council's strategic approach to the commissioning and procurement of goods and services. It applies to all procurement activities, from the purchase of low value goods to the procurement of whole services.

Business Guide

We have produced a Business Guide to help give businesses a better understanding of how the Council lets contracts for works, goods and services.  It includes explanations of the Council's policies and procedures on inviting tenders and quotations.

Forthcoming tenders

List of current forthcoming tenders.

Contracts register

Register of current contracts.

How to get paid quickly

You can help us to pay you more quickly by electing to be paid by BACs rather than by cheque

This eliminates the time it takes between the despatch of your cheque and crediting the payment to your bank account. Payment by BACs delivers straight to your bank account. If you would like to be paid by BACs in future, please complete our BACs form.
Providing all the information we require to pass your invoice for payment without delay

• quote our order number
• describe clearly the goods/services/works being invoiced
• if your invoice is construction related, make sure you have supplied your CIS certificate
• address your invoice correctly.

Runnymede's Prompt Payment Policy

The Council recognises that an important factor in promoting a good and enduring relationship with external providers of goods and services is the prompt payment of invoices that are properly due for payment. It is also a mark of social responsibility. The Council has approved a prompt payment policy (reproduced below) and this is included in the Council's Financial Regulations (Part 4 of the Constitution). Paragraph 16.4 of the Regulations requires Officers to comply with this policy.

" Our policy is to:

• send your payment by cheque or BACS in accordance with the payment terms agreed with you
• where there are no agreed terms we will send you payment by cheque or BACS within 30 days of receiving a valid invoice from you
• notify you within 14 days if we disagree with your invoice
• not extend or alter payment terms without prior agreement from you
• publish information which shows our performance against the 30 day target, and give reasons for any non-performance in our Annual Report

If you have reason to complain you have the right to use our complaint procedure. A leaflet explaining the procedure is available online or from the Civic Offices (telephone 01932 838383)."

Standard Contract Conditions

The Standard Contract Conditions document sets out the requirements and terms for official orders of works, good or services.

Construction Design and Management (CDM)

Projects which fall within the scope of the Construction (Design and Management) Regulations 2007 (all construction projects) should follow the procedures and guidance set out in this policy and procedure document.

Further information

Useful Contacts